Residential Life Handbook

19 Security Camera Policy The purpose of the camera policy is to regulate the use of surveillance equipment for security or investigation purposes only. This standard practice applies to all personnel of DCB in the use of surveillance equipment. General principles A. The purpose of surveillance equipment is to deter crime and to assist in protecting the property of the College community. B. Any diversion of security technologies and personnel for other purposes would undermine the acceptability of these resources and is therefore prohibited by this policy. C. The use of surveillance equipment for security purposes will be conducted in a professional, ethical, and legal manner. Personnel involved will be appropriately trained and supervised in the responsible use of the technology. Violation of the use of surveillance equipment as outlined will result in disciplinary action consistent with the rules and regulation governing students and employees of DCB. D. Information obtained through surveillance equipment will be used exclusively for security, risk management investigation purposes, and enforcement of DCB and North Dakota University System policies and procedures and is not intended for the enhancement of personal safety. E. The use of any surveillance equipment in public areas will be conducted in a manner consistent with all existing College policies and legal requirements. F. The use of surveillance equipment for security purposes at the College is limited to uses that do not violate the reasonable expectations of privacy as defined by law. Surveillance equipment installed for security purposes will not be placed in such a manner that confidential or sensitive information is visible or recorded. G. Any data retained for investigations or proceedings will be burned to a DVD and retained for three years. H. DCB will post signs stating there is video surveillance on the premises. Examples of surveillance equipment use in public areas A. Protection of buildings and property – Building entrances and exits, parking lots, exercise rooms, etc. B. Monitoring building access – Records access to building entrances during non-normal hours. C. Criminal investigation – Robbery, destruction of property, assault, etc. D. Investigation of an accident, Personal injury, vehicle accident, medical problems, etc. Missing Student Notification Policy 1. INTRODUCTION: Pursuant to the 2008 reauthorization of the Higher Education Act, students residing in DCB owned and operated facilities have the opportunity to designate an individual to be contacted in the event the student is determined to be missing. The purpose of this policy is to clarify the option available for such designation, and the institution's responsibility for notification in the case of a missing student. 2. DEFINITION: A missing student is defined as a person currently enrolled at DCB, whose whereabouts have been unaccounted for by DCB staff or law enforcement for more than 24 hours. 3. CONTACT INFORMATION: Students residing in DCB owned and operated facilities have the option to designate an individual to be contacted in the event the student is determined by DCB staff or appropriate law enforcement agency to be missing. This contact may be the same or different than the emergency contact information provided in the student's Campus Connection account. 4. REPORTING: A report should be filed with the DCB Student Services at the time a student is presumed to be missing. A report may be filed by a DCB employee, friend, roommate, or family member. An investigation will be conducted in attempt to determine the whereabouts and well- being of the student. 5. INITIATE PROCEDURES: When DCB Student Services have been notified and the student becomes the subject of a missing persons report, DCB will initiate the Missing Persons Procedures and Notification in accordance with the student's designation. 6. NOTIFICATION: The student's designated contact person will be notified. 7. MINORS: If the student is under the age of 18, and is not an emancipated adult, DCB is required to notify a custodial parent or guardian, in